Lateral Flow COVID Test Procedure for Students

Lateral Flow COVID Test Procedure for Students

1. Policy – Statement of Intent

The COVID-19 emergency requires all of us to work together in the national interest to protect the health and safety of everyone, jobs and our maritime economy. UKSA takes the  safety of our teams, students and visitors seriously and will continue to follow government guidelines regarding COVID-19 prevention and testing. As a result; this policy may be subject to change at short notice. Updates will be communicated  by UKSA as ‘All Staff’ e-communication. It is everyone’s responsibility to abide by this policy as well as related Procedures/Risk Assessments.

In order to maintain the safest possible environment for staff and students, UKSA will implement a comprehensive testing programme from the date of reopening (1 March 2021) until further notice.  We hope that this programme will become unnecessary as the effects of the UK vaccination programme take effect, but we expect the programme to last the whole of March and into April at least.

2. UKSA Responsibilities

To ensure that all activities are undertaken safely and that this procedure is clearly understood throughout UKSA. We will:

  • Train key staff in managing this procedure in a safe and supportive way.
  • Ensure there are sufficient lateral test stocks available at all times.
  • Ensure Hand Sanitiser and PPE is available for staff and students.
  • Ensure that the Cinema Room is sanitised and available for use.
  • Manage access to Cinema Room in a safe and appropriate manner
  • Review this procedure regularly (at least monthly).
  • Communicate important changes to COVID-19 guidance to ensure the continued safety of our students and staff.

UKSA procedure for when a student is identified as having Covid symptoms:

Covid symptoms are:

  • New persistent cough
  • High temperature
  • Loss of sense of taste or smell

The student should notify the duty manager and wait for further instructions.

3. Student Testing Programme

Pre-arrival students:

Students will be informed by the sales team in writing and verbally that they will need to provide proof of a negative  self administered lateral flow test before arriving at UKSA.  The test must not be dated more than 72 hours before the student’s arrival at UKSA. Students will need to order a lateral flow Test online via NHS website: in sufficient time in order to allow for delivery and administration of the test results.


Students will undergo a lateral flow Covid test at UKSA at intervals of no less than 7 days, while they are on site.  The student welcome letter will indicate when the student will be required to take a follow-up Covid test.

Storage and allocation:

  • Lateral flow test cassettes, buffer solution and swabs will be securely stored in the PPE cupboard in the Facilities and Services Manager’s office.
  • Weekly distribution to Operations will be signed for. The allocated test packs will then be locked up and managed by the COVID administration team on a daily basis.
  • Restocking of lateral test cassesstes will be managed by FSM.

Administration process:

  • The Covid administration team for students will schedule a 7 day rotation lateral flow tests for UKSA students. Students are notified via Teams when their next lateral test is required giving the student minimum of 48 hours notice.
  • Allocation of the test cassette is recorded by the administrator on the day of the lateral flow test.
  • When the self administered test is completed, the student sends a photo of the result direct to the relevant administration team as confirmation of test. The result is logged as ‘N’ for negative and ‘P’ for positive.

Lateral flow test process for students:

  • Before the process commences; students must santise hands, wear a face mask and adhere to the 2 metre rule when giving and receiving guidance.
  • The student collects a test pack including the cassette, buffer tube sachet and swab with instructions from the COVID administrator at the Foyer Desk in Lister Building. They then go direct to the Cinema Room to take the test.
  • No more than 6 students are allow in the test room at any given time.
  • The student must follow instructions for self administering the test. A UKSA First Aider will be present in the Cinema Room at all times.
  • When the test has been completed and presents a result (this will take approximately 15 mins) the student photographs the result and sends it to [email protected] where it is received and logged by the administrator*
  • *Where the result is positive the first aider in the Cinema room will notify the Duty Manager/Director and COVID and PHS-002 EAP for students with COVID-19 symptoms will commence.
  • Completed lateral flow COVID test cassettes must be placed in the YELLOW COVID bin before leaving the cinema room.
  • The First Aider will wipe down the desk test area with an anti-bacterial wipe before the next student completes a test.
  • Housekeeping will safely empty the Yellow Covid bin and sanitise the Cinema room twice daily.


Information and documentation will be held and processed in line with GDPR guidelines. PCR Test results will be retained for a period of 7 days following the students’ arrival at UKSA. Lateral Flow Test results information must only be retained until receipt of the next test result, or immediately after the student has left UKSA.

5. Training Requirements

Directors are responsible communicating this procedure to all relevant staff. Line managers are responsible for training their direct reports. Any concerns around this procedure should be discussed directly with DOFBS or DOTO.