How we’re keeping our students safe

Looking after you all the way

In these times of uncertainty, UKSA remains even more committed to inspiring and supporting children and young people to broaden their horizons through our life enhancing water-based adventures, education and training for careers at sea. However, It is also of paramount importance for us to ensure that all procedures are in place to protect the health and well-being of  all of our customers and staff  during this Covid-19 pandemic. We want to reassure you that we will continue to monitor and implement official guidance from the UK Government and the World Health Organisation carefully.

What we have in place to protect our people:
  • Covid-19 Induction programme
  • Pre-arrival testing for both staff and students
  • 2 metre social distancing rules and site plan traffic flow
  • Sanitising stations at all locations across UKSA site
  • Distance seating in classrooms and offices
  • Dedicated reception and dining room queuing area
  • Staggered lunch breaks
  • Electrostatic disinfection of public areas
  • Increased and monitored cleaning processes across UKSA site
  • All equipment disinfected prior to and after use
  • Student and staff Bubbles of no more than twelve people
  • Face masks are to be worn in all indoor public areas
  • Staff working from home wherever possible
How our students and staff can work together to protect all visitors to UKSA:
  • Complete and return self-declaration before coming to site
  • Adhere to our COVID-19 testing programme
  • Acceptance of daily temperatures will be considered as norm
  • Face coverings must be worn in all indoor areas
  • Frequent washing of hands or use of hand sanitiser provided
  • Remain with-in dedicated Bubble for the during of stay
  • Cross group meetings held via video conferencing
  • Covid-19 symptoms reported to UKSA manager, leaving site immediately, and reporting to 111 for NHS track and trace test
  • Stay in accommodation or off site unless it is essential not to do so

UKSA will expect students and staff to adhere to the Academy’s Social Distancing rules and to keep within their assigned Bubble. It is everyone’s responsibility to stay alert to this life-threatening infection. Everyone is responsible for taking safety measures seriously. Following government isolation guidelines if you develop COVID-19 symptoms, or are notified by NHS that you have been in contact with someone who has COVID-19 you must act immediately. We urge you to take some time to review our policies below to ensure that you are informed of all our health and safety measures.

Policies & further information

Introduction to Policies

In order to protect health and safety of all of our customers and employees, the UKSA team have spent a considerable time working together to develop the following policies. Please take some time to review the individual policies below.

UKSA COVID-19 Testing Programme

As part of our plan to reopen from the 1st March we have chosen to implement a COVID testing programme with the requirement for all staff and students to obtain a negative test prior to their arrival as well as weekly testing for students who are training at UKSA for more than seven days or students who are booked on to multiple consecutive courses.

Pre-arrival

As part of our commitment to keeping students and staff as safe as possible we have implemented a process of COVID testing.

We will be asking all students to obtain an NHS Lateral Flow test before their arrival at UKSA and provide evidence of their negative COVID test result. These can be obtained online from at the following link https://www.gov.uk/order-coronavirus-rapid-lateral-flow-tests

The test should not be taken more than 72 hours before your arrival at UKSA.  This will be the date you receive the result via text and email. It is important that you allow time to order and take the test. If the result is positive you would want to know this before you start your journey.  Therefore, we recommend that you order your test kit now. Once you complete the test and register it on the NHS app you will receive the result confirmation text within 30 minutes. Once you have this result please email it to [email protected]

Testing whilst onsite

For students who are training at UKSA for more than seven days or students who are booked on to multiple consecutive courses you will be required to take at least one COVID lateral flow 15-minute test each week. Testing can play an important role in identifying asymptomatic transmission of COVID. All students will be informed of where and when their test will take place.

We will also immediately test anyone who displays symptoms of COVID. Isolation rooms will be available at UKSA for anyone who has tested positive. It is important that you understand if you have been told to self-isolate on our site for the 10-day period and this isolation takes you past the end of you scheduled training course you will be charged for any additional days you are staying within our accommodation.

Social Distancing at UKSA for Students Policy

The COVID-19 emergency requires all of us to work together in the national interest to protect the health and safety of everyone, jobs, and our maritime economy. UKSA take safety of our teams, students, and customers seriously. COVID-19 pandemic is potentially life threatening, we have therefore put social distancing measures in place in accordance with COVID-19 government guidelines and requirements. UKSA will continue to follow government guidelines regarding COVID-19 prevention. As a result; this policy may be subject to change at short notice. Updates will be communicated by UKSA to students via email and/or website. It is everyone’s responsibility to abide by this policy as well as related Procedures/Risk Assessments. Failure to do will be taken seriously and may lead to disciplinary action.

On the rare occasion where an emergency situation applies everyone should revert to normal UKSA emergency procedures.

UKSA Responsibilities

Our priority is to keep you safe. Where possible students should study away from common areas. To ensure that all activities are undertaken safely, and this policy is clearly understood throughout UKSA we will:

  • Enforce a 2-metre social distancing rule at all times, ensuring there is enough room in all work areas where reasonably possible. Different rules apply to students working on yachts following a 7 day period onsite.
  • Provide Hand Sanitiser at key location points across the UKSA site.
  • Keep internal doors open and pathways clear where possible to avoid unnecessary risk of contact whilst not compromising site security.
  • Thoroughly cleanse all surfaces throughout the day.
  • Review this policy at least annually or more frequently if significant changes occur.
  • Where people need to be onsite, we will instruct staff and students to remain within a UKSA bubble or work alone, wear face coverings in common areas and not to socially mix with other people on site. A UKSA bubble is defined as; a team of people who come together for a set period of time in either a work or education setting.
  • Communicate important changes to COVID-19 guidance to ensure the continued safety of our students and staff.

UKSA Student Responsibilities

As students of UKSA you are responsible for managing your own health and minimizing the risk of COVID-19 spread to others. UKSA expect all students and employees to adhere to COVID-19 Social Distancing rules including:

  • Study in safe place and away from others as agreed with your Instructor, UKSA Manager or Director.
  • When you come to UKSA site, wash your hands before you leave and avoid public transport.
  • Apply hand sanitiser before entering reception/office space.
  • Report daily to UKSA Duty Manager for a daily temperature check as soon as you enter site and before joining your bubble. Ideally before breakfast or before delivery starts, no later than 9am.
  • Respect all site users and keep to the 2-metre social distancing rule at all times.
  • Cover your mouth and nose with a tissue when you cough or sneeze and bin the tissue straight away.
  • Do Not spend more time onsite than is necessary to conduct your learning and study.
  • If you or someone in your household develop COVID-19 symptoms; you must leave the site immediately and inform the duty manager, then self-isolate for 7 days if you develop COVID-19 symptoms, or 14 days if someone in your household has the symptoms.
  • Adhere to one-way traffic systems onsite and gangways at all times.
  • Adhere to all UKSA procedures relating to COVID-19 safety.
  • You should report any non-social distancing behaviour to your Instructor or Duty Manager.

Travelling to and from UKSA

  1. Government guidelines tell us that social distancing is one of the most effective ways of reducing the risk of COVID-19. Everyone has their part to play in this and UKSA policy requires staff, students and visitors to adhere to these rules. When travelling to and from UKSA you should:
  2. Walk, cycle or drive on your own to UKSA and not park on site.
  3. You should avoid the use of public transport.
  4. You must wash your hands before you leave and use hand sanitiser before entering buildings.
  5. You must stay 2 metres apart from other people.
  6. You may wear a face covering and/or gloves if felt appropriate.
  7. Do not spend more time on site than is necessary.
  8. You must wash your hands or use hand sanitiser before leaving UKSA. Moving around buildings and worksite.
  9. Social Distancing on site is the safe way to minimise the spread of disease whilst at UKSA. Student bubbles will ensure you meet a limited number of people thereby minimising risk to spreading disease. When learning onsite you are required to:
  10. Stay within your prescribed UKSA Student bubble.
  11. Avoid face to face contact with others onsite.
  12. Wash your hands regularly for a minimum of 20 seconds or use sanitiser from the appointed locations.
  13. Follow the one way route systems keeping 2 metres apart from others at all times.
  14. Equipment and tools should not be borrowed or lent to anybody outside of your bubble.
  15. Use telephone, WhatsApp and/or video conferencing to talk to UKSA staff from other departments.
  16. Face to face meetings should avoided and only held outside in the fresh air if deemed essential.
  17. You should avoid entering other rooms/offices outside of your own working space.
  18. You should avoid sitting face to face with other students within your bubble. Where this is not possible; you should remain 2 metres apart at all times where reasonably possible.

Safe working practice

Non static job roles require some employees as well as students to move around the site to different locations. This includes Maintenance staff, Class Instructors, On water Trainers plus some other external contractors. Social Distancing must always still be applied by everyone where reasonably possible, to ensure safe working practices and student wellbeing is maintained. When on site you must:

  1. Work alone or within your prescribed bubble as directed by your Instructor/Manager.
  2. Adhere to one-way traffic systems on site and gangways at all times.
  3. Use the dedicated ‘passing places’ on pontoons to avoid passing other pontoon users within 2 metres distance.
  4. Apply social distancing rules to use of showers and toilets. Only 2 people are allowed to use the facility at any one time. If there are already 2 people inside, please return outside to wait.
  5. Avoid common areas such as Reception, Restaurant, Bar area unless essential.
  6. Avoid Reception where possible and contact vial email or phone. Where a visit to Reception is necessary, ensure you use Hand Sanitiser before and after visiting Reception.
  7. Communicate with Students and Instructors via WhatsApp or phone where possible.
  8. Do not socialise outside of your prescribed UKSA bubble.
  9. You should avoid arranging delivery of parcels/take away meals to UKSA site.
  10. You must adhere to quarantine measures as per section 6 when appropriate.

Common Areas

Social Distancing must remain in place at all times. You should avoid meeting people at break times as well as stagger tea and lunch breaks. Whilst on site you should be alert to the following:

  1. Avoid sitting, standing, or eating in common areas where 2 metre social distancing rules can not be applied.
  2. Avoid mixing with other UKSA employees, students, visitors who are not within you UKSA bubble.
  3. A specific dining slot (breakfast, lunch and dinner) will be provided so that restaurant capacity is staggered. Apply restaurant social distancing rules.
  4. Avoid Reception area where possible. Contact by phone or email if you can as a preference. Use dedicated reception waiting area.
  5. Avoid face to face contact with others.

Accidents, Security and other incidents

  1. Report all incidents, security matters or accidents immediately to the duty manager or relevant person(s).
  2. Take preventative measures but do not put yourself and others at risk.
  3. Where possible continue to apply 2 metre social distancing rule.
  4. First Aiders must wear appropriate PPE when attending incidents/ accidents.

Quarantine/Self Isolation

People entering the UK from some countries are still required to self-isolate for 14 days. Please check www.gov.uk for latest details. Employees and students must notify their UKSA manager when they are due to return to the UK. The following must be adhered to:

  1. Self-isolation must take place at your normal place of residence where possible but not on UKSA site.
  2. You must have permission from UKSA to come onto site and book into accommodation at an agreed allotted time.
  3. You must re-apply student responsibilities instructions contained within the context of this policy following your 14-day quarantine period.
  4. You must follow government guidelines regarding quarantine and self islolation.
  5. Refer to UKSA Quarantine Measures Policy for further details.
    Yachts.
  6. Anyone working within a bubble must remain 2 metres apart unless when onboard a yacht. Students are only permitted to sleep on a yacht following 7 day period ashore.
    1. Each Yacht bubble will go directly to their designated yacht at the beginning of the day.
    2. Social Distancing of 1 metre must be applied when onboard the yacht between UKSA Staff and the student bubble.

Social Distancing at UKSA for Visitors Policy

The COVID-19 emergency requires all of us to work together in the national interest to protect the health and safety of everyone, jobs and our maritime economy. UKSA take safety of our teams, students and visitors seriously. COVID-19 pandemic is potentially life threatening, we have therefore put social distancing measures in place in accordance with COVID-19 government guidelines and requirements. UKSA will continue to follow government guidelines regarding COVID-19 prevention. As a result; this policy may be subject to change at short notice. Updates will communicated by UKSA as ‘All Staff’ e-communication. It is everyones responsibility to abide by this policy as well as related Procedures/Risk Assessments.

UKSA Responsibilities

Our priority is to keep you safe. To ensure that all activities are undertaken safely and this policy is clearly understood throughout UKSA we will:

  • Enforce a 2 metre social distancing rule at all times, ensuring there is enough room in all work areas where reasonably possible.
  • Provide Hand Sansitiser at key location points across the UKSA site.
  • Keep internal doors open and pathways clear where possible to avoid unnecessary risk of contact whilst not compromising site security.
  • Thoroughly cleanse all surfaces throughout the day.
  • Review this policy at least annually or more frequently if significant changes occur.
  • Where people need to be onsite, we will instruct staff and students to remain within a UKSA bubble or work alone, wear face coverings in common areas, and not to socially mix with other people on site.
  • Minimise visits from external customers and partners to the absolute minimum.
  • Communicate important changes to COVID-19 guidance to ensure the continued safety of our staff.

UKSA Employee Responsibilities in relation to visitors

Under this policy UKSA employees are recognised as: Employed permanent staff and external contracted staff. You are responsible for managing your own health and minimizing the risk of COVID-19 spread to others. UKSA expect all employees to adhere to COVID-19 Social Distancing rules including:

  • You should advise visitors that if they have to come to UKSA for a meeting, they should wash their hands before leaving and avoid public transport.
  • Avoid arranging to meet visitors on site where possible.
  • Meetings must ideally be held using video conferencing or telephone.Face to face meetings should be avoided and only held outside in the fresh air if deemed essential.
  • Employees and visitors should apply hand sanitiser before entering reception/office space.
  • Respect all site users and keep to the 2 metre social distancing rule at all times.
  • Cover your mouth and nose with a tissue when you cough or sneeze and bin the tissue straight away
  • Do Not spend more time onsite than is necessary to conduct your business/work..
  • If you or someone in your household develop COVID-19 symptoms; you must leave the site immediately and inform the duty manager,then self isolate for 7 days if you develop COVID-19 symptoms, or 14 days. if someone in your household has the symptoms.
  • Adhere to all UKSA procedures relating to COVID-19 safety.

Visitor Policy

Government guidelines tell us that social distancing is one of the most effective ways of reducing the risk of COVID-19. Everyone has their part to play in this and UKSA policy requires staff, students and visitors to adhere to these rules. To minimize the risk of COVID-19 it is important to:

  1. Manage visitor appointments at distance via telephone or video conference where possible.
  2. If a visitor must be seen on site, meeting should be held outside.
  3. Visitors must be instructed to use hand sanitizer before entering Reception and other buildings.
  4. Visitors and Berth holders must report to Reception to have their temperature checked before proceeding further on UKSA site.
  5. You and your visitor must stay 2 metres apart from other people.
  6. You may wear a facemask and/or gloves if felt appropriate. You must not shake hands.
  7. Do not allow visitors to spend more time on site than is necessary.
  8. Deliveries must be left at Reception or managed within a preset delivery time.

Moving around buildings and worksite

Social Distancing on site is the safe way of minimising the spread of disease whilst at work. When visitors are required to move around UKSA onsite they are required to:

  1. Sign-in at Reception, have a temperature check, and receive a copy of UKSA Health and Safety regulations plus site map. Use the dedicated reception waiting area before entering reception.
  2. Avoid face to face contact with others onsite.
  3. Wash their hands regularly for a minimum of 20 seconds or use santiser from the appointed locations.
  4. Follow the one way route systems keeping 2 metres appart from others at all times.
  5. Equipment and tools should not be borrowed or lent to others.

Accidents, Security and other incidents

  1. Report all incidents, security matters or accidents immediately to the duty manager or relevant person(s).
  2. Take prevent measures but do not put your self at risk or others.
  3. Where possible continue to apply 2 metre social distancing rule.
  4. First Aiders must wear appropriate PPE when attending incidents/ accidents.

Quarantine Measures Policy

The UK Government Policy enforces quarantine rules for residents and visitors entering the UK with the exemption of countries listed on https://www.gov.uk/guidance/coronavirus-covid-19-travel-corridors.

The COVID-19 emergency requires all of us to work together in the national interest to protect the health and safety of everyone, jobs and our maritime economy. UKSA take safety of our teams, students and customers seriously. COVID-19 pandemic is potentially life threatening, we have therefore put social distancing measures in place inaccordance with COVID-19 government guidelines and requirements.

UKSA will continue to follow government guidelines regarding COVID-19 prevention. As a result; this policy may be subject to change at short notice. Updates will communicated by UKSA. It is everyones responsibility to adbide by this policy as well as related Procedures/Risk Assessments. Failure to do will be taken seriously and so may lead to disciplinary action.

As of 15th February 2021 all UK travel corridors have been suspended and people travelling into the UK will have to provide proof of a negative COVID test from their country of departure, as well as having to isolate for 10 days. People travelling from ‘Red Zone’ countries must self isololate in a UK Government COVID sanctioned hotel at their own expense.

UKSA Responsibilities

To ensure that all activities are undertaken safely and that this policy is clearly understood throughout UKSA. We will:

  • ensure students and employees entering or returning to UK from another country, will not be permitted on UKSA site for a period of 10 days unless they are exempt such as:
    • key workers employed in the maritime industry including;
      • Seaman and Masters as defined in section 313(1) of the Merchant Shipping Act 1995
      • Maritime Pilots as defined in paragraph 22(1) of schedule 3A of the Merchant Shipping Act 1995
      • Inspectors and surveyors of ships appointed under section 256 of the Merchant Shipping Act 1995.
  • report to the Border Authorities anyone who believe has not satisfied the 10 day quarantine period as required by UK Government policy.
  • review this policy at least annually or more frequently if significant changes occur.

Student and Employee Responsibilities

Except where exemptions apply you will:

  • provide proof of a negative COVID test upon entry to the UK.
  • Complete a passenger locator form with details of where you will home quarantine when you arrive in England together with the test test ref number.
  • not be permitted to stay at UKSA and must find alternative accommodation for your first 1O days in the country in accordance with UK Government guidance: https://www.gov.uk/guidance/coronavirus-covid-19-testing-for-people-travelling-to-england
  • Take a Covid test on day 2 and day 8 of quarantine.
  • Follow national lockdown rules.
    You can only leave if:
  • you need urgent medical treatment
  • you need support from social services
  • you need food and medicine and cannot get them delivered or get a friend or family member to bring them
  • there’s an emergency, for example there’s a fire at the place you’re staying

You cannot have visitors, including friends and family, unless they are providing essential care.

After 10 days

If you do not have any coronavirus symptoms after 10 days, you can stop self-isolating. You will then need to follow the same rules as people who live in the UK and UKSA policies for Social Distancing.

Further details can be found at: www.gov.uk/uk-boarder-control

Student Exemptions:

Students who are exempt as described above must provide acceptable evidence of employment such as:

  • A Seafarers Identification Document (SID)
  • Joining papers
  • Seafarers Employment Agreement (SEA)
  • Seafarers discharge book
  • Basic training certificate
  • Declaration from the registered owners of a vessel confirming the individual as a crew member

Student Bubble Procedure

The COVID-19 emergency requires all of us to work together in the national interest to protect the health and safety of everyone, jobs and our maritime economy. UKSA take safety of our teams, students and customers seriously. COVID-19 pandemic is potentially life threatening, we have therefore put social distancing measures in place in accordance with COVID-19 government guidelines and requirements.

UKSA will continue to follow government guidelines regarding COVID-19 prevention. As a result; this policy may be subject to change at short notice. Updates will communicated  by UKSA to students via email and/or website. It is everyones responsibility to abide by this policy as well as related Procedures/Risk Assessments. Failure to do will be taken seriously and  may lead to disciplinary action.

Student Bubble Procedure

  • This procedure applies to all education, leisure and maritime training students during Covid-19 pandemic.
    • The aim of the procedure is:
      • To ensure the safety and wellbeing of students and staff
      • To minimize the risk and spread of Covid-19 at UKSA
      • To ensure our students can enjoy a maritime learning experience in a safe training environment.

This procedure should be be read in conduction with UKSA Social Distancing for Students Policy QHS-012 and Students Code of Conduct QSG-001.

Understanding a working Bubble

  • A group of learners and UKSA staff consisting of no more than 12 people.
  • Each household is identified by a single coloured lanyard.
  • Each household will remain together at all times other than by permission of their UKSA Staff member for the purposes of toilet break or use of shower facility.
  • Each member of the Bubble will accept a daily temperature check by a member of UKSA staff and will leave the Bubble and UKSA site immediately if their temperature is identified as high.
  • Everyone working within a Bubble must remain at least 1 metre apart at all times and will not mix with people outside of their Bubble.
  • Students should avoid sitting face to face with other students within your Bubble. Where this is not possible; you should remain 2 metres apart at all times where reasonably possible.
  • Each Bubble will go direct to their designated classroom at the beginning of the day.
  • Each Bubble will adhere to the lunch break protocol as instructed by their UKSA Instructor/Duty Manager.

Moving around buildings and worksite.

Social Distancing on site is the safe way to minimise the spread of disease whilst at UKSA. Student Bubbles will ensure you come into contact with a limited number of people thereby minimising risk to spreading disease. When learning onsite you are required to:

  • Stay within your prescribed UKSA Student Bubble.
  • Avoid face to face contact with others onsite.
  • Wash your hands regularly for a minimum of 20 seconds or use sanitiser from the appointed locations.
  • The use of face coverings is mandatory in communal areas.
  • Follow the one way route systems keeping 2 metres apart from others at all times.
  • Equipment and tools should not be borrowed or lent to anybody outside of your Bubble.
  • Use telephone, WhatsApp and/or video conferencing to talk to UKSA staff from other departments.
  • Face to face meetings should avoided and only held outside in the fresh air if deemed essential.
  • You should avoid entering other rooms/offices outside of your own working space.

Lateral Flow COVID Test Procedure for Students

The COVID-19 emergency requires all of us to work together in the national interest to protect the health and safety of everyone, jobs and our maritime economy. UKSA takes the  safety of our teams, students and visitors seriously and will continue to follow government guidelines regarding COVID-19 prevention and testing. As a result; this policy may be subject to change at short notice. Updates will be communicated  by UKSA as ‘All Staff’ e-communication. It is everyone’s responsibility to abide by this policy as well as related Procedures/Risk Assessments.

In order to maintain the safest possible environment for staff and students, UKSA will implement a comprehensive testing programme from the date of reopening (1 March 2021) until further notice.  We hope that this programme will become unnecessary as the effects of the UK vaccination programme take effect, but we expect the programme to last the whole of March and into April at least.

UKSA Responsibilities                                                        

To ensure that all activities are undertaken safely and that this procedure is clearly understood throughout UKSA. We will:

  • Train key staff in managing this procedure in a safe and supportive way.
  • Ensure there are sufficient lateral test stocks available at all times.
  • Ensure Hand Sanitiser and PPE is available for staff and students.
  • Ensure that the Cinema Room is sanitised and available for use.
  • Manage access to Cinema Room in a safe and appropriate manner
  • Review this procedure regularly (at least monthly).
  • Communicate important changes to COVID-19 guidance to ensure the continued safety of our students and staff.

UKSA procedure for when a student is identified as having Covid symptoms:

Covid symptoms are:

  • New persistent cough
  • High temperature
  • Loss of sense of taste or smell

The student should notify the duty manager and wait for further instructions.

Student Testing Programme

Pre-arrival students:

Students will be informed by the sales team in writing and verbally that they will need to provide proof of a negative  self administered lateral flow test before arriving at UKSA.  The test must not be dated more than 72 hours before the student’s arrival at UKSA. Students will need to order a lateral flow Test online via NHS website: https://www.gov.uk/guidance/rapid-lateral-flow-testing-for-households-and-bubbles-of-school-pupils-and-staff in sufficient time in order to allow for delivery and administration of the test results.

Post-arrival

Students will undergo a lateral flow Covid test at UKSA at intervals of no less than 7 days, while they are on site.  The student welcome letter will indicate when the student will be required to take a follow-up Covid test.

Storage and allocation:

  • Lateral flow test cassettes, buffer solution and swabs will be securely stored in the PPE cupboard in the Facilities and Services Manager’s office.
  • Weekly distribution to Operations will be signed for. The allocated test packs will then be locked up and managed by the COVID administration team on a daily basis.
  • Restocking of lateral test cassesstes will be managed by FSM.

Administration process:

  • The Covid administration team for students will schedule a 7 day rotation lateral flow tests for UKSA students. Students are notified via Teams when their next lateral test is required giving the student minimum of 48 hours notice.
  • Allocation of the test cassette is recorded by the administrator on the day of the lateral flow test.
  • When the self administered test is completed, the student sends a photo of the result direct to the relevant administration team as confirmation of test. The result is logged as ‘N’ for negative and ‘P’ for positive.

Lateral flow test process for students:

  • Before the process commences; students must santise hands, wear a face mask and adhere to the 2 metre rule when giving and receiving guidance.
  • The student collects a test pack including the cassette, buffer tube sachet and swab with instructions from the COVID administrator at the Foyer Desk in Lister Building. They then go direct to the Cinema Room to take the test.
  • No more than 6 students are allow in the test room at any given time.
  • The student must follow instructions for self administering the test. A UKSA First Aider will be present in the Cinema Room at all times.
  • When the test has been completed and presents a result (this will take approximately 15 mins) the student photographs the result and sends it to [email protected] where it is received and logged by the administrator*
  • *Where the result is positive the first aider in the Cinema room will notify the Duty Manager/Director and COVID and PHS-002 EAP for students with COVID-19 symptoms will commence.
  • Completed lateral flow COVID test cassettes must be placed in the YELLOW COVID bin before leaving the cinema room.
  • The First Aider will wipe down the desk test area with an anti-bacterial wipe before the next student completes a test.
  • Housekeeping will safely empty the Yellow Covid bin and sanitise the Cinema room twice daily.

GDPR

Information and documentation will be held and processed in line with GDPR guidelines. PCR Test results will be retained for a period of 7 days following the students’ arrival at UKSA. Lateral Flow Test results information must only be retained until receipt of the next test result, or immediately after the student has left UKSA.

Training Requirements

Directors are responsible communicating this procedure to all relevant staff. Line managers are responsible for training their direct reports. Any concerns around this procedure should be discussed directly with DOFBS or DOTO.

Emergency Action Plan Flow Chart – Covid-19 Symptoms on site

Main Symptoms of Coronavirus

The main symptoms of coronavirus are:

  • A high temperature – this means you feel hot to touch on your chest or back (you do not need to measure your temperature)
  • A new, continuous cough – this means coughing a lot for more than an hour, or 3 or more coughing episodes in 24 hours (if you usually cough, it may be worse than usual)
  • A loss or change to your sense of smell or taste – this means you have noticed you cannot smell or taste anything, or things smell or taste different to normal

What to do if you develop symptoms of coronavirus

You should apply for a test as soon as possible if you have symptoms. Please also inform a UKSA member of staff.

You can register for a test on the NHS website www.nhs.uk/conditions/coronavirus-covid-19/testing-and-tracing/ or call NHS 119 to arrange for a test. NHS aims to provide results within 48 hours of taking a test, but some results may take longer.

When to self-isolate

You must self-isolate straight away for 10 days if you have coronavirus symptoms.

Staff who live in the same household as someone with coronavirus symptoms, must self-isolate straight away for 14 days.

Informing those you have had close contact with

If you develop symptoms, UKSA will inform those in your bubble that you might have coronavirus but are waiting for a test result. At this stage (until the test result is known), those people do not need to self-isolate, but they should take extra care in practising social distancing and good hygiene.

If you test negative

If you get a negative test result, this means you are at low risk of having coronavirus. Other members of your household can stop self-isolating. If you feel well and no longer have symptoms similar to coronavirus, you can stop self-isolating.

If you test positive

If you get a positive test result, this means that when you took the test, you had coronavirus. You – and other members of your household or bubble must self-isolate. NHS Test and Trace will contact you and ask you to share information on those at home or in your bubble.

Close Contacts (at home or in bubble)

If you are identified by NHS Test and Trace as someone who has had close recent contact with someone who has tested positive for coronavirus, you will be notified that you must self-isolate in line with medical advice. You must self-isolate for 14 days after you were in contact with the person who has tested positive for coronavirus.

Emergency Action Plan Flow Chart – Covid-19 Symptoms on a yacht

PHS 015 - UKSA Staff or Student Display Symptoms of Coronavirus on a Yacht Process Map v4_Page_1

Main Symptoms of Coronavirus

The main symptoms of coronavirus are:

  • A high temperature this means you feel hot to touch on your chest or back (you do not need to measure your
    temperature)
  • A new, continuous cough this means coughing a lot for more than an hour, or 3 or more coughing episodes in 24 hours (if you usually cough, it may be worse than usual)
  • A loss or change to your sense of smell or taste this means you have noticed you cannot smell or taste anything, or things smell or taste different to normal

What to do if you develop symptoms of coronavirus

You should apply for a test as soon as possible if you have symptoms. Please also inform a UKSA member of staff.

You can register for a test on the NHS website www.nhs.uk/conditions/coronavirus covid 19/testing and tracing/ or call NHS 119 to arrange for a test. NHS aims to provide results within 48 hours of taking a test, but some results may take longer.

When to self isolate

You must self isolate straight away for 10 days if you have coronavirus symptoms.

Staff who live in the same household as someone with coronavirus symptoms, must self isolate straight away for 10 days.

Informing those you have had close contact with

If you develop symptoms, UKSA will inform those in your bubble that you might have coronavirus but are waiting for a test result. At this stage (until the test result is known), those people do not need to self isolate , but they should take extra care in practising social distancing and good hygiene.

If you test negative

If you get a negative test result, this means you are at low risk of having coronavirus. Other members of your household can stop self isolating. If you feel well and no longer have symptoms similar to coronavirus, you can stop self isolating.

If you test positive

If you get a positive test result, this means that when you took the test, you had coronavirus. You and other members of your household or bubble must self isolate. NHS Test and Trace will contact you and ask you to share information on those at home or in your bubble.

Close Contacts (at home or in bubble)

If you are identified by NHS Test and Trace as someone who has had close recent contact with someone who has tested positive for coronavirus, you will be notified that you must self isolate in line with medical advice. You must self

We are delighted to announce that we have been accepted for the UK-wide ‘We’re good to go’ industry standard mark. This means UKSA is adhering to the respective Government and public health guidance, have carried out a COVID-19 risk assessment and have the required processes in place.